Budget Planning Council
February 14, 2007
M I N U T E S
Present: Bill Decatur,
Kathy Krendl (co-chairs), Darrell Winefordner,
Absent: Dominic Barbato and Richard Irwin
1.
BPC Meeting Schedule / Process
a. Budget Meeting Schedule vs. Hearings
i. Agreed that Charla would send out a revised message to planning units letting them know of the delayed process, and that we would be contacting planning units later to let them know of how we are proceeding.
b. Discussion of Process
i. Considerable discussion of how to address the Budget Shortfall issue
ii. Kathy announced that based on discussions with her enrollment staff that we would likely be reducing enrollment estimates for the budget by 100 (75 New First Quarter Freshmen and 25 Transfer Students).
iii. Kathy indicated to BPC that the Faculty Salary increase was a commitment
iv. Discussion of other priority issues such as undergraduate recruitment and retention.
2.
Draft Guiding Principles (based on brainstorming)
a. Communication error led to copies not being ready to distribute. Darrell will E-Mail prior to next Meeting.
b. Strongly grounded in RCB or future budget direction
c. Prioritization principles that reflect the strategic goals and reflect what we value
3.
Student Fee Process
a. We will distribute a listing of current fees to check for comprehensiveness (we will also distribute prior to next meeting).
b. We discussed the need to have liaison between the Student Fees Committee and BPC committee
c. The committee suggested redrafting the document reflecting:
o Do not allow new fees at this time
o Allow increases to fees only if they are needed to support compensation and benefit increases
o Adjust form to get expenditure data (zero base budget these)
a. We discussed the historical actual expenditures vs. Budget (as had been requested by a BPC member)
b. Noted that the 3-9 expenses had been historically under budgeted and funded with salary savings
c. Classified salaries have decreased the most significantly over the last three years (and budget reductions).
5. Review of Expenditure Assumptions and
Estimates
d. We began to outline some of the priority decisions that would need to be made if we assumed a 4% Instructional and General Fee Cap Scenario. We did not have the opportunity to discuss various assumptions for each of the components.
i. Enrollment adjustments (need to finalize enrollment assumptions soon)
ii. Realignment pool (use for strategic investments vs. off-set for reductions)
iii. Academic priorities (Graduate, Undergraduate, Faculty Salary Adjustment)
iv. Minimum wage increase
v. IT Funding
6. We discussed the need to significantly revise how we implement enrollment management.
e. Hire Vice Provost for Enrollment Management
f. Cross Organization Team chaired by Vice Provost for Enrollment Management needed to explore recruiting, retention, pricing, and discounting policies.
g. Among suggestions / observations for better enrollment management
i. Gateway increased yield for ACT above 25
ii. Focus on out-of-state recruitment for high quality programs (e.g. Journalism / Sport and Recreation Management).
iii. Issue of whether there is appropriate capacity. Analyze programs, space, and capacity.
iv. The better the profile, the better the retention
v.
Use of
vi. How do we increase transfer students? Two year colleges have been visited; however, articulation and transfer agreements are not in place.
vii. Enrollment Goals:
1. Go with conservative goals and budget accordingly
2. Short term remedy needed in addition to long term ideas presented that will evolve in 3-4 years
3. 4125 and 475 are goals and high academic profile will be communicated to Enrollment Management (4050 and 450 numbers for budget purposes)
(Note from editor: Need to check the estimates provided above versus previous estimates (revise estimates). However the concept is that we will have enrollment team have goals +100 higher than the estimates budgeted).