Budget Planning
Council
November 17, 2006
M I N U T E S
Present: Bill Decatur, Kathy Krendl, Darrell
Winefordner, Phyllis Bernt,
Joe McLaughlin, David Thomas, Morgan Allen, Wendy Merb-Brown,
Dominic Barbato, Aimee Howlee,
Morgan Vis, Rich Carpinelli, and Gail Houlette
Absent: Gary Neiman, Greg Shepherd, Dennis Irwin
i.
Budgeted to Associate Provost for
Graduate Studies
ii.
Budgeted to Planning Units
Mike Mumper visited BPC to educate the committee on guidelines
regarding Graduate Tuition Scholarships.
The topics included fees, work requirements, allocation of tuition
scholarship dollars, important changes and trends, and General Fee buy down. A document listing quarters of waivers and
partial waivers, recruitment scholarships, and dollar values broken down by
colleges was distributed. Caution should
be taken from increasing the number of PhD students on tuition scholarships
because we receive no additional state support for these students. Therefore, we receive no additional funding
for these students. A careful review of
contribution of these students towards the planning units’ goals needs to be
considered versus the additional costs associated with their enrollment.
Darrell indicated that he had sent an e-mail to planning unit
heads and budget unit managers requesting that they review the list of accounts
that the University has identified as being eligible to be covered by the
General Fee. He indicated that this process was the final effort to ensure that
we have a comprehensive list of activities covered by the General Fee, by
allowing planning units to request that activities/accounts be added to the
list and to provide their rationale for inclusion of these activities. The
Office of Budget Planning and Analysis will then begin modeling the revenues
and expenses related to the General Fee for use by the Budget Planning Council. The Student General Fee Advisory Committee
has been established along with guidelines for the composition of the Committee,
the budget process and carry-forward. Please visit the link above for draft
recommendations to increase student involvement in the review and allocation of
the General Fee.
Vice President Decatur indicated that the presentation by
Student Financial Aid (SFA) at the last meeting was informative and provides a good
starting point for our budget discussions.
He also indicated that we would need to review the SFA programs in more
detail as the budget process begins its prioritization process. In particular, he suggested that we should
examine each of the SFA programs and their link to the Vision Ohio goals.
The
strategic planning process has been shared with Vice President’s and Deans with
a deadline of Jan 5 set to submit proposals to the Provost Office. Proposals will be reviewed by the Deans and
senior administrators in January/February where ranking will occur. The ranked list of requests will then be
submitted, reviewed and prioritized by the Budget Planning Council before being
presented to the President.
BPC’s
role is to act as an advisory group to the President, prioritize requests and
identify intersecting interests that align with institutional goals. It was stressed that BPC should focus on
larger priority issues and not try to micro-manage and make detailed funding
decisions. The Council will meet weekly
throughout this process unless otherwise noted.
The new
law enacted will only impact student employees. Currently there is no central student
salary scale. Our plans are for the
Office of Budget and Planning staff will complete a
costing analysis. This will be followed by a study by a Committee chaired by Jim Kemper, that is
tasked with creating a student classification system that provides consistency
and equity among students based on job descriptions and their level of works. We
will likely implement a short term solution to comply with the law by bringing
every student up to the minimum and then addressing the expected wage
compression among student workers through the student classification plan.