WorkForce Time and Attendance System Training

Finance

Learning

Our work is essential to the success of faculty, staff, and student education. Recognizing that technology continues to change the context of the way we work and learn, we provide necessary resources, services, and people committed to the successful support of the learning process.

-Excerpt from the Finance Mission Statement

computer picture

WorkForce Time And Attendance System Training

     Online Training
     Training Manual
     Instructor-Led Seminars
     Contact Information

WorkForce Time and Attendance System Online Training

(follow a short online demonstration of each task, see explaination of how to proceed to the next slide in image below)

DEMO ONLY
(View a demonstration of the task.)

PRACTICE YOUR SKILLS!
(Now that you have viewed the Demo try it yourself!)

PRINT NOTES
(Print copies of the slides from the Demo)

GENERAL TASKS

Log On to WorkForce

Practice Your Skills!

EMPLOYEE TIME ENTRY TASKS

Time Entry Demos
Employee Time Entry	Practice Your Skills!	Print
Lunch Exception	Practice Your Skills!	Print
Insert Row (Using Vacation/Sick/Personal/Etc Time)	Practice Your Skills!	Print
Delete Row	Practice Your Skills!	Print
Add Comment	Practice Your Skills!	Print
Enter Time Spanning Multiple Days	Practice Your Skills!	Print
Copy Timesheet from Prior Pay Period	Practice Your Skills!	Print
Bank Comp Time	Practice Your Skills!	Print
Timesheet Submittal Demos
Submit Timesheet	Practice Your Skills!	Print
Recall Submitted Timesheet	Practice Your Skills!	Print
Miscellaneous Demos
View Time Off Balances	Practice Your Skills!	Print
View Pay Preview	Practice Your Skills!	Print
View Schedule	Practice Your Skills!	Print
View Timesheet Audit Report	Practice Your Skills!	Print

STUDENT TIME ENTRY TASKS

Time Entry Demos
Student Time Entry	Practice Your Skills!	Print
Insert Row	Practice Your Skills!	Print
Delete Row	Practice Your Skills!	Print
Add Comment	Practice Your Skills!	Print
Enter Time Spanning Multiple Days	Practice Your Skills!	Print
Copy Timesheet from Prior Pay Period	Practice Your Skills!	Print
Timesheet Submittal Demos
Submit Timesheet	Practice Your Skills!	Print
Recall Submitted Timesheet	Practice Your Skills!	Print
Miscellaneous Demos
View Pay Preview	Practice Your Skills!	Print

MANAGER TASKS

Approval Tasks Demos
Approve Timesheet	Practice Your Skills!	Print
View Timesheet	Practice Your Skills!	Print
View Timesheet Comments	Practice Your Skills!	Print
View Action History for Timesheet	Practice Your Skills!	Print
Withdraw Approval	Practice Your Skills!	Print
Reject Timesheet	Practice Your Skills!	Print
Add Manager Comment to Employee's Timesheet	Practice Your Skills!	Print
Find Employee's Timesheet	Practice Your Skills!	Print
Costing (Account Number) Demos
Split Costing - Please contact Payroll @ (740)593-1863 or (740)593-1859 in order to permanently split the costing on an employee's timesheets.
Edit Costing-Permanent Change (for a Classified, AFSCME, or FOP employee)	Practice Your Skills!	Print
Edit Costing-Temporary Change (to charge some employee hours to another account number on a one-time basis)	Practice Your Skills!	Print
Group Management Demos

             If you have any questions regarding Group Management
             please contact Payroll @
             (740)593-1863 or (740)593-1859.

Create New Group - Please contact Payroll @ (740)593-1863 or (740)593-1859. You must have the following information in order to have a new group created: Group name, approver's first name, last name, and OAK Id, delegate (back-up) approver's first name, last name, and OAK Id.
Add Classified Employee to Group	Practice Your Skills!	Print
Remove Employee from Group	Practice Your Skills!	Print
Move Employee to Existing Group	Practice Your Skills!	Print
Schedule Management Demos

              Non-bargaining Unit Employees - Permanent schedule
              changes need to be reported to the HR Records Office
              @ (740)593-2096 or (740)593-1650.

              Bargaining Unit Employees - Any time there is a change
              in the number of hours worked in a day, whether it is
              temporary or permanent, HR Records should be notified
              @ (740)593-2096 or (740)-593-1650. Failure to do so
              can result in the employee not being paid correctly.

Permanent Schedule Changes	Practice Your Skills!	Print
Temporary Schedule Changes	Practice Your Skills!	Print
Copy Temporary Schedule Change from Prior Period	Practice Your Skills!	Print
Delegation of Approval Rights Demos
Delegate Approval Rights	Practice Your Skills!	Print
Cancel Approval Delegation	Practice Your Skills!	Print
Student Management Demos

             Assignment - For each account number to be
             charged for hours worked, there must be an assignment
             created. This is the timesheet name the student will see
             when she/he logs on to WorkForce.

             Job - For each title/rate combination per account
             number (assignment) there must be a job created.

Hire OU Student Employee	Practice Your Skills!	Print
Hire Non-OU Student Employee	Practice Your Skills!	Print
Create New Student Assignment for Existing Employee	Practice Your Skills!	Print
Edit Student Assignment/Job	Practice Your Skills!	Print
Terminate Student Assignment	Practice Your Skills!	Print
Add Student Job	Practice Your Skills!	Print
Delete Student Job	Practice Your Skills!	Print
Miscellaneous Demos
Run Reports	Practice Your Skills!	Print

REFERENCE

100th of an Hour Table

Return to Top

WorkForce Time and Attendance System Instructor-Led Training Seminars

Session No.: WF101 Title: WorkForce - WF101: Employee Time Entry Training Status: A

Seminar/Workshop Description:
WF101: Employee Time Entry Training on WorkForce

All non-student, hourly employees currently submitting timesheets or punching time-clocks must attend this class. This training session introduces employees to the new WorkForce time and attendance system.

WF101 will cover the following topics:

Entering your time on-line
Submitting and recalling your timesheet
Viewing your Pay Preview
Viewing your work schedule
Viewing your Paid Time Off balances

All non-student, hourly employees currently submitting timesheets or punching time-clocks must attend this class.

Session No.: WF102 Title: WorkForce - WF102: Comprehensive Manager Timesheet Approval Training Status: A

Seminar/Workshop Description:
WF102: Comprehensive Manager Timesheet Approval Training

This is a comprehensive training session that introduces the manager to the new WorkForce time and attendance system. This training is for those managers that approve classified and/or student employee timesheets. WF102 is designed to cover an indepth view of the topics listed below.

WF102 will cover the following topics:

Viewing, editing and approving employee timesheets
Running and viewing manager reports
Managing and altering employee schedules
Managing employee groups

Student Hiring Process

Session No.: WF103 Title: WorkForce - WF103: Managers of Student Employees Status: A

Seminar/Description:

WF103: Managers of Student Employees

This training is for those who manage only student employees. This training session introduces timesheet approvers to the new WorkForce time and attendance system.

WF103 will cover the following topics: