The July 2004 Financial Management System (FMS) reports EXCEPT for the M100, M110, and M910 are now available to you at: http://epprod.cats.ohiou.edu:8900/OA_HTML/US/ICXINDEX.htm. 

Once the M100, M110, and M910 reports are available, you will be notified via email.  In the meantime, please use the OU Funds Available View to access the information that will be in your reports.  If you have any questions using this view, please contact Frontline at 7-8000 ore frontline@ohio.edu.

Be sure to read BU$INE$$ MATTER$ below for important information related to your reports, fiscal year end reminders, and other Finance Division services.

If you have further questions or comments, please contact:
Diane Lucas at 7-1380 or lucasd1@ohio.edu OR
Tanya Bibler at 7-1417 or biblert@ohio.edu

BU$INE$$ MATTER$

• P-CARD: P-card transactions posted through July 9, 2004 are in your July reports. 

  
  
• MEETING: Campus Financial Meetings have been scheduled as follows:

     Wednesday, August 25, 2004 from 2:30 - 4 p.m.

     Wednesday, September 29, 2004 from 3 - 4:30 p.m.

     Wednesday, October 27, 2004 from  3 - 4:30 p.m. 

  All meetings will be held in the Human Resources and Training Center room 141/145.  If you cannot make it to the meeting, please visit the web site at: http://www.finance.ohiou.edu/campusfmtg/ for access to information discussed at the meeting.  This information is usually posted by the end of the day on the Friday following the meeting.

  
  
• JULY BUDGET AMOUNTS: The budget amounts in your July reports should represent your purchase order carryforward budget.  The original budget load will take place mid-August and be reflected in your August reports.  Once the FY 2005 budget has been loaded, you will be notified via email so you can use the OU Funds Available View to access this information.
  
  
• CHECK RUNS:  Payment Services will be changing the days for check runs from Monday and Wednesday to Tuesday and Thursday.  This change will take effect the second week of September:  moving the Monday, September 6 check run to Tuesday, September 7.
   
  
• EQUIPMENT INVENTORY:  Equipment Inventory audits were sent out via email and campus mail the week of August 2, 2004.  This is the first time the inventory list has been sent electronically.  The inventory list was attached in a Microsoft Excel spreadsheet along with instructions and the “Certification of Movable Equipment Inventory” form.  When the Excel spreadsheet is opened, the columns and print format will need to be adjusted before printing. 

  If the department chair did not receive the inventory list or someone needs to be added to the email list, please contact Michelle Schall at schall@ohio.edu.   In the future, Equipment Inventory will be sending the quarterly reports out via email and the year end (June 30^th) reports by hard copy and email.  The “Certification of Movable Equipment Inventory” form is due back to the Equipment Inventory Office on October 31, 2004.

  We are excited to offer the inventory list to everyone in an Excel format and hope this will make it easier to track the department’s equipment.  A big thank you goes out to Lisa Conatser for her assistance in making this happen.  Please feel free to email me at schall@ohio.edu with any feedback you may have.  We are trying to make this process as easy as possible for all involved.