The October 2004 Financial Management System (FMS) M100 reports are now available to you at: http://epprod.cats.ohiou.edu:8900/OA_HTML/US/ICXINDEX.htm. 

The remaining reports will be uploaded over the course of the next couple of days. Once all reports are available to you, we will notify you via email.

Be sure to read BU$INE$$ MATTER$ below for important information related to your reports and other Division of Finance services.

If you need assistance accessing your reports or FMS in general, please contact:
Frontline at 7-8000 or frontline@ohio.edu

If you have further questions or comments, please contact:

Diane Lucas at 7-1380 or lucasd1@ohio.edu OR

Tanya Bibler at 7-1417 or biblert@ohio.edu

BU$INE$$ MATTER$

• P-CARD: P-card transactions posted through October 8, 2004 are in your October reports.

• MEETING: Campus Financial Meetings will NOT be a held in November or December. Beginning in January, these meetings will be held quarterly. We will be sure to announce in Business Matters the meeting schedule as it is confirmed.

• FMS M-910 REPORT: The FMS M-910 report, Open Purchase Orders by Cost Center, underwent some revisions to help insure its accuracy. Unfortunately, these revisions have created performance issues in generating this report. Our technical staff is currently addressing this and we will distribute this report again as soon as the issues have been resolved.

• EQUIPMENT INVENTORY: Equipment Inventory audits were sent out the week of August 2, 2004 via email and campus mail. The "Certification of Movable Equipment Inventory" form was due back by October 31, 2004 with equipment changes. If you have not yet returned it to our office, please mail it to Micelle Schall, 276 HDL Center immediately. Reminders will be sent out in November to those departments who have not yet returned the certification form.
  If you did not receive your inventory list, please contact Michelle at schall@ohio.edu as soon as possible.
  
  
• DEPOSITS: As a reminder, all deposits for grant and contract accounts (all project numbers that begin with a "G") must come to the Grants and Contract Accounting office, 279 HDL Center. These funds are to be audited before being deposited. Do NOT submit these deposits directly to the Bursar's Office. If you have any questions regarding deposits for grants and contract accounts, please call Tammy Hopkins at 593-0726.

• FORMS REMINDER: Please be sure to download the latest version of the Division of Finance forms from our web page at:
     http://www.finance.ohiou.edu/forms/index.htm
• BID LIMITS: The following bid limits are currently in place for the University:
  
     Goods- must be bid at $25,000
     Services- must be bid at $50,000 (this is an increase from $25,000)
     Construction- must be bid at $50,000 (this is an increase from $25,000)
• GROUP INSURANCE CHARGES: If an employee IS ELIGIBLE FOR the group health insurance program, the departmental account will be charged the benefit charge in the following manner for fiscal year 2005:
     Employees on a biweekly pay: $304.18 PER PAY PERIOD (26 pays)
     Employees on a monthly pay: $878.73 PER MONTH (Oct through June)
  
  This expense posts to expense natural account 242000 for all employees. For employees who are costed to multiple accounts, the benefit charge for each account will be PROPORTIONATE TO THE CHARGE FOR SALARY /WAGES FOR THAT EMPLOYEE, i.e. 75%, 25%, etc.
  
  
• STANDARD OPERATING PROCEDURE: INTERNAL BILLINGS FOR SERVICES PROVIDED IN PRIOR YEAR AND ACCOUNTING CORRECTIONS OF PRIOR YEAR ACTIVITY: Guidance is now available in the Accounting Manual web pages. It can be found using the following link:
     http://www.finance.ohiou.edu/accounting/index.htm
  
  then clicking on "Billing Authorization, Internal" in the list of topic names, then clicking on the subtopic "Prior Year, Relative to".
  
  Please contact Ruth McCall-King at mccall@ohio.edu with comments or suggestions for the Accounting Manual web pages.