1. OUF Balances
2. Increase in cell phone maximum; Revised Allowance Request Form
   
3. Equipment Inventory
   
4. New Mileage Reimbursement Rate for Business Travel
   
5. Ohio University Affiliated Bank Account
   
6. Finance Forms
   
7. Change in Close Date for Project Accounting Module
   
8. Sixty (60) Day Rule for Accounting Corrections
   
9. Previous issues of Business Matters

P-CARD: P-card transactions posted through October 7, 2005 are in your October reports. 

OUF BALANCES:  OU Foundation beginning balances for fiscal year 2006 have been loaded for October reports. These balances were loaded in July 2005, so will NOT appear in your M900 report. Please use the OU Funds Available View to review the beginning balance load for your accounts. If you have any questions, please contact the Ohio University Foundation accounting office at 593-1882.

INCREASE IN CELL PHONE MAXIMUM; REVISED ALLOWANCE REQUEST FORM:  The maximum Cell Phone allowance has been increased to $150/mo (or $1800/yr for 12 months). All requests should reflect a good faith effort to determine cell-phone business needs. For details see the Cell Phone policy (http://www.ohiou.edu/policy/55-075.html) and the Cell Phone Guidelines (http://www.finance.ohiou.edu/purch/cellphone.htm)  Also, be aware that the Allowance Request Form (http://www.finance.ohiou.edu/components/cellallowreq.xls)has been revised to reflect this change. Please use the revised form for all requests.

EQUIPMENT INVENTORY:  Equipment Inventory audits were sent out the week of Aug 8, 2005 , by electronic and campus mail. The "Certification of Movable Equipment Inventory" form was due back by October 31, 2005, with the equipment changes. If you have not yet returned it to our office, please mail it to Equipment Inventory, 276 HDL Center as soon as possible.

If you did not receive your inventory list, please contact Michelle Schall at  schall@ohio.edu  

NEW MILEAGE REIMBURSEMENT RATE FOR BUSINESS TRAVEL:  The 2005 mileage reimbursement rate has been increased from 40.5 to 48.5 cents per mile for business mileage incurred in a personal vehicle. This is approximately a 20% increase. The rate is in effect from Sept. 1, 2005 through Dec. 31, 2005, at which time it will be re-evaluated by the IRS. Make sure you are using the correct rate for the dates of travel reported on your Travel Expense Report (TER) form. TER forms, with both rates, can be found by visiting the following web site:   http://www.finance.ohiou.edu/forms/index.htm

OHIO UNIVERSITY AFFILIATED BANK ACCOUNTS :  For those of you who deal with Ohio University affiliated bank accounts, please send copies of your 12/31/05 bank statements and bank reconciliations to Danny Kasler by February 1, 2006. Treasury Management will be doing some preliminary work prior to the June 30, 2006 audit. If you have any questions, please contact Danny Kasler at 597-2546.

FINANCE FORMS :  Just a reminder: Finance forms are continually being updated. For best results and speediest processing, always check http://www.finance.ohiou.edu/forms the latest version of the Finance form you need.

SIXTY (60) DAY RULE FOR ACCOUNTING CORRECTIONS: Please note that effective July 1, corrections for transactions over 60 days will not be processed by the Division of Finance.

PREVIOUS ISSUES OF BUSINESS MATTERS : Previous issues of Business Matters can be found at the following web site: http://www.finance.ohiou.edu/nwslttr/cufsinsert.html 

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