• All general program units will receive 100% carry-forward at June 30, 2000. Departments should contact their budget unit manager to see how this will affect their individual budgets. Please keep this in mind when you are planning your year-end spending. The 100% carry-forward should help eliminate some of the year-end "rush" to spend budget dollars.
• The University will be closing the books in July. There will be very little time to review June reports and only major corrections will be made after June 30. Therefore, it is imperative that all departments review their March, April, and May CUFS reports and complete all necessary FY 00 transactions and corrections in a timely manner.
• All staff should check their offices for old Ohio University checks that may be outdated. If checks have been obtained to pay student awards or research subjects, or for any other purpose, those checks should be passed on to the payees as soon as possible. Uncashed checks dated between March 1, 1999, and February 29, 2000, will be written off the books when Fiscal Year 1999-00 is closed June 30, 2000.

• All purchasing card transactions posted through March 17 appear in the March 2000, CUFS reports.

Cashier – On-line Deposit Ticket

• The Cashier’s Office is pleased to announce that an Ohio University three-part deposit form is now available on the web for your convenience. It can be accessed at www.finance.ohiou.edu/forms/. The form has been redesigned so that multiple accounts can be entered on one deposit form. The Cashier’s office no longer has a supply of the old style forms. You may continue to use your remaining supply if you wish. Instructions for using the new form can be found on the web site with the form. If you have any questions or problems with the new form, please contact Sherry Downs, Manager of Cashiering Operations, at 593-4217 or via email at downs@ohio.edu.

• Travelers: when completing your Travel Expense Report please be sure to completely fill in the identification portion of the form. Name, address, and contact information are very important if a problem should arise with your report. Lack of information in this area could cause a delay in your reimbursement.

• A budget and contract schedule will be available on the web April 14. This schedule can be accessed on the Vice President for Finance web site at http://www.finance.ohiou.edu/budgetcontractschedule.html. The schedule outlines significant dates for preparing budgets and renewing contracts for fiscal year 2000-01.

• Object code 7649 has been added to the object code listing in order to accommodate purchases for retirement gifts. Expenditures of this nature should have a Fair Market Value of $400 or less to be in accordance with IRS Code Section 274(j). These purchases can be made from university funds and the purchasing card may be used. Any questions regarding the use of this object code should be directed to Texanna Well (3-1896 or wellt@ohio.edu) in the Budget Office.

• As you probably noticed, the data in the February A441 report (Aged Open Purchase Orders by Object) was inaccurate. This was due to a programming problem associated with the extra day in February. Rest assured that this problem did not affect open purchase order information in any of the other February reports. The problem has been corrected and the March A441 report contains complete and accurate information.