JANUARY, 2000 BU$INE$$ MATTER$ FROM THE FINANCE DIVISION

BU$INE$$ MATTER$
JANUARY 2000
(From the Finance Division for distribution with December, 1999 CUFS reports)

Happy New Year from BU$INE$$ MATTER$!!!!

Purchasing Card Transactions

All purchasing card transactions posted through December 10 appear in the December 1999, CUFS reports.

Travel

Effective January 1, 2000, the new business mileage reimbursement rate changed from 31 cents per mile to 32.5 cents. An updated travel expense report form is now available on the web.

Requisition Log

Please note when you are using the Requisition Log on the Web that the year is now defaulting to 2000. If you are searching for a requisition for last calendar year, you need to manually change the year.

Gateway Computer Purchase

Departmental allocation of the institution wide Gateway computer purchase will be reflected in your December CUFS reports.

Grants Information

Ongoing Grants with 12/31/99 Default End Dates: Grants Accounting is in the process of updating the CUFS default end date for ongoing grants from 12/31/1999 to 12/31/2024. These updates mainly affect endowment and subsidy accounts. Now that the Y2K testing has been completed and date fields have been tested in CUFS, your ongoing grants will be maintenanced to change the end date to 12/31/2024. If you have any concerns about a specific grant account, please contact Dawn Copeland at 3-1871 or copelad1@ohiou.edu.

November Research Incentive Credits: The November budget adjustment for Research Incentive credits earned for October activity did not occur properly. The credit for October activity was actually posted to the Research Incentive accounts during December. If you have any questions about this, please contact Dawn Copeland at 3-1871 or copelad1@ohiou.edu.

Graduate Summer Fee Waivers

In this CUFS report you have received the budget allocation for graduate summer fee waivers written by your department or school. You are encouraged to reconcile to the detailed reports submitted to your college Dean's Office by the Graduate Appointments Office. If you have not received this information you should contact your Dean's Office. Questions on the detailed reports can be referred to Lisa Poston Brooks at 3-9676. The allocations from the Graduate Appointments Office will be going into the appropriate new object code(s) which were effective July 1, 1999 per the following listing:

7410 - GA/TA Scholarships - related to University Funded Stipends

7411 - GA/TA Scholarships - related to Externally Funded Stipends

7412 - Research Scholarships - related to University Funded Stipends

7413 - Research Scholarships - related to Externally Funded Stipends

7414 - Scholarships related to Auxiliary Funded Stipends

7415 - Special Summer Scholarships

7416 - Fellowship Scholarships - University Funded

7417 - Fellowship Scholarships - Externally Funded

7418 - Office of Graduate Studies (OGS) Scholarship (with OGS stipend)

7419 - Scholarship Only (no accompanying stipend)

Object code 7460 can only be used in limited circumstances. Charges to 7460 must be submitted to the Graduate Appointments Office (except for COM & RHE), though are not reimbursable. Questions regarding the use of any of the aforementioned codes should be directed to Lisa Poston Brooks at 3-9676.

CUFS report recipients: please remind your staff to look up BU$INE$$ MATTER$ on the web at: http://www.finance.ohiou.edu/ and click on “Fiscal News”

Reminder: all Requests for Payment, Requests for Purchase Order, Requisitions, and DPO’s for funds
00 through 21 should be sent directly to the Budget Office, 276 HDL Center

Back to the CUFS Insert page.
Back to the Newsletter page.