BU$INE$$ MATTER$

MARCH, 2000

(from the Finance Division for distribution with the February, 2000 CUFS reports)

 

Purchasing Card Transactions

§        All purchasing card transactions posted through February 11 appear in the February 2000, CUFS reports.  

 

 

Payroll - Overload Contracts

§        Overload Request Form - effective with all spring quarter overload contracts for Athens Campus faculty and staff, Payroll will be administering the new procedure dealing with overload contracts.  No overload contracts for Athens Campus faculty and staff will be processed without a properly completed and attached "Overload Request Form".  Communication about this new procedure went out from the Provost's Office to all Deans in January.  The form may be obtained via the WEB on the Provost's site at http://www.ohiou.edu/apaa/overindex.htm and is also linked from the Finance Division's WEB page under "Forms", then under "Payroll Forms".  Any questions about the use of the form may be referred to Dr. Barbara Reeves, Associate Provost.

 

 

Accounts Payable Check Schedule

§        Beginning Thursday, March 2, 2000, Accounts Payable will be cutting checks twice a week, on Mondays and Thursdays, instead of every other day.  Please keep this in mind as you plan your requests for payment.  They should be prepared three weeks in advance to allow sufficient processing time.  In case a check has a deadline, the date the check needs to be mailed should be circled or highlighted in the body of the request to aid Accounts Payable in meeting that deadline.

 

 

1999-00 Fiscal Year Closing

§        The Finance Division has plans to close the books for this fiscal year, which ends June 30, 2000, ahead of last year’s schedule.  In order to do so we need your cooperation.  We ask that you continually monitor your account transactions and report to us any errors as soon as any are identified.  In addition, processing all transactions in a timely manner will assist us in routinely placing all entries within their proper fiscal year and avoid the time-consuming task of manual entries for late submission of FY00 transactions.  We will all reap the benefits of a more timely closing of the fiscal year.

§        CUFS report recipients should be checking their CUFS reports to identify purchase orders shown as open.  They should compare these with their records and let Accounts Payable or Auxiliary Accounting know of any POs that should be closed because no further shipments or other action is expected.  Please feel free to contact these offices if you require assistance.

 

 

Object Code Reminder – Conference Registrations

§        Just a reminder that you should use object code 4100 when paying for conference registrations associated with regular university business travel.  Conference registrations associated with development and fundraising travel should use the same object code as all other travel expenses associated with those trips, i.e., 4009 for domestic development and fundraising travel and 4939 for foreign development and fundraising travel.

 

 

Y2K Bug

§        The January CUFS reports suffered a small bite from the Y2K bug.  The cover sheet for the reports showed a date of January 1900.  Rest assured that the information in the reports was dated correctly and contained accurate information.  The bug has been exterminated for the February reports and the date on the cover letter is accurate.