BU$INE$$ MATTER$ September, 2003 Colleagues: The September 2003 Financial Management System (FMS) reports are now available to you EXCLUDING the FMS-M910. Be sure to read BU$INE$$ MATTER$ below for important information related to your reports and other Finance Division services as well as for instructions on how to access your reports. If you have further questions or comments, please contact: Tanya Bibler at 7-1417 or biblert@ohio.edu Diane Lucas at 7-1380 or lucasd1@ohio.edu April Henderson at 3-1864 or hendersa@ohio.edu BU$INE$$ MATTER$ P-CARD:P-card transactions posted through September 12 are in your September reports. M910:The M910 for both August and September have not yet been released as the report is going through some revisions. We will notify you when it is made available. M100/M110: The M100 and M110 reports include encumbrance activity in the YTD columns only. This allows you to tie your M900 back to your Month column for each of the reports. We are still planning a separate column for encumbrances that we hope will be ready for the November or December report run. ISSUES: Please be sure to communicate any issues you may have regarding SEPTEMBER reports ONLY to one of the three contacts above. We are working very hard to resolve any outstanding issues and need to focus on the latest version of the reports to do so. MEETING:The next Campus Financial Meeting will be held Tuesday, October 21 from 3-4 in the Human Resources and Training Center room 141/145. BROWSER:If you are currently using FMS or accessing your reports successfully, please do not upgrade your browser. It seems we have run into problems accessing reports and FMS with the most recent browser versions. Please be sure to contact Frontline at 597-8000 or at frontline@ohio.edu if you experience any difficulties. BUDGET INCLUDED:The budget included in the September reports reflects both the purchase order carry forward budget and your original budget load. The carry forward budgets have NOT yet been loaded. You can expect to see these in your October reports. RI ACCOUNTS:Research Incentive accounts should now reflect your budget amounts for FY 04. The FY 03 carry forward for these accounts will be in your October reports. Also, we are aware of some issues from May and June that will be corrected in October. OUF ACCOUNTS:The beginning balances for OU Foundation accounts have now been loaded and should be correctly reflected in your September reports. Please note that these balances are unaudited at this time. Audit adjustments may be necessary to some accounts once the audit is complete. Please ignore any balances in your previous reports. REPORT ACCESS:To access your reports and other enterprise business system services, open the following URL: http://www.finance.ohiou.edu/portal Enter your OAK ID and password for access. If you are having trouble locating your OAK ID, please refer to the following link and follow the instructions there: http://www.cns.ohiou.edu/email/youroakid.html On your main menu, select "OU FMS Reporting" then "FMS Reports". When you select a report, the PDF file will be downloaded and opened in Adobe Acrobat Reader. If you have accessibility issues contact Frontline at 7-8000 or at frontline@ohio.edu. We recommend you view the reports on-line and utilize Acrobat Reader's "Find" feature to navigate.